Paid means confirmed.
Cash, mobile money and card at the counter. An invoice is paid only when the cashier records the money.
A screenshot of a transfer is not money.
A customer cannot mark an invoice paid. Only the cashier can record a payment, and never for more than is owed.
- Cash, mobile money or card
- The cashier records how the customer paid. A mobile money payment is kept with its network (MTN, Telecel or AirtelTigo) and the wallet’s transaction reference, and one reference cannot be recorded twice.
- Deposits stay separate
- A deposit is held apart from sales income until the sale goes through. Money that arrives after a hold has run out is kept aside for review.
- Invoices with your own tax
- You set the tax lines your accountant uses. Each invoice says it is not a certified tax invoice until your certified route is set up.
- Books that balance
- Every payment is posted so that what came in and what is owed always match, to the pesewa.
- Today at the till
- The cashier sees today’s payments by method, to count the drawer against.
On the way
Planned, not built yet: customers paying online by card or mobile money, which needs a payment provider account for your business; the cashier sending a payment request to the customer’s phone; refunds that need two people; credit limits and reminders for what customers owe; closing the shift with cash counted; discounts with limits; sharing one bill between a customer, a company and an insurer; and supplier bills with petty cash.